IT Support: CoE CIS Tech

IT Support: CoE CIS Tech

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Distance/Remote Classes

Below are setting and operational recommendations for using Zoom for online classes. Using the various recommended settings, your classes via Zoom can occur as a live interactive event, be recorded and later published as a video stream via the web. As Zoom is an individual user based solution, the originator of the event needs to set up the events and various options.

Contents

  • 1 Before Your First Class
    • 1.1 Install Zoom
    • 1.2 Schedule Your Class in ZOOM
    • 1.3 Configure Your Meeting’s Settings
  • 2 During Class
  • 3 After Class

Before Your First Class

Install Zoom

  • Download the Cornell ZOOM installer
  • Test your Zoom setup with the device you plan to use
    • Cameras/Microphones recommendations
  • If you would like a dry-run with IT support, submit a ticket to schedule a time

Schedule Your Class in ZOOM

  • Go to: https://cornell.zoom.us
  • Select “Login” on the upper right corner
  • Login with your Cornell NetID & Password
  • Under the Profile Screen, Select Meetings
  • Select ‘Schedule A Meeting’
    • Add your course title (Name & number) under “Topic” (The topic header will be the recorded file name)
    • Select First Date or Class Session
    • Time (The nearest time before your class starts)
    • Duration (Length of class + half an hour)
    • Select ‘Recurring Meeting’ (Establish recurring weekly meetings based on the schedule for your class)
    • Select an end date for your class
    • Ignore ‘Registration or Meeting Password’
    • Turn on ‘Video for Host & Participant’ (Everyone will have the option to turn this off during the session)
    • Audio set to default
    • Once Zoom has processed the scheduled meeting, you will receive an email from Zoom with a link to copy and share with your class or meeting participants
    • Please access your class roster either via Canvas or Faculty Center to download the student NetIDs or Email addresses in order to copy/paste them onto your Zoom invite
  • Additional Documentation

Configure Your Meeting’s Settings

In the settings menu for your given class/meeting series

  • Select “Enable join before host” (This option will allow people to connect and wait in a lobby prior to the event leader joining)
  • Select “Mute participants upon entry” (This option will mute people by default, and prevent noises from disturbing the meeting)
    • Participants will have to turn off the mute in order to speak
    • Turning on the mute by default will help minimize audio loop backs with two or more community members in the same room
  • Select “Record the meeting automatically”
    • This option will automatically start and end the recording as the host joins and exits
    • This will record the class or meeting for future use
  • Select “In the cloud” (for the recording)
    • This will record the class or meeting in the cloud, and the recording will be available here a couple of hours after the session
  • The recording will not be available to the students until these steps are taken
  • Provide Zoom Invitation to participants

During Class

  • Start the Zoom application and log in using the SSO Login with your NetID and NetID password
  • Join the Zoom meeting scheduled for the class
    • Join with Video and Audio
  • Share your screen: Click on the Share icon in the middle of the screen to share your slides – you’ll need to have your slides open on your desktop to select them
    • When you share your screen, you’ll see a yellow outline appear around the perimeter of the screen that is being shared – this indicates what your students will see
  • Be sure to “End Meeting for All” at the end of the class and start the recording save process

After Class

Directions for sharing the recordings: You will receive an email with information about the recording a couple of hours after the class is over. This recording will not be available to the students until these steps are taken:

  • Navigate to https://vod.video.cornell.edu/my-media and log in (Documentation)
  • More Instructions regarding sharing media

 


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