Mail List Management

CoECIS ITSG hosts Mailman list servers for CS, ECE, IS, and SDS. Below, find basic instructions on list maintenance.

For other departments, see Lyris instructions here – https://it.cornell.edu/lyris

Manage lists

Add Members

  • Click Membership Management, then Mass Subscription
  • Leave the defaults:
    • Subscribe these users or invite them: Subscribe
    • Send welcome messages to new subscribees: No
    • Send notifications of new subscriptions to the list owner: No
  • In first text field, enter each address on a new line.
    • For a batch, copy/paste or upload a text file from the Choose File button.
    • Several formats are acceptable:
      • Email:
        email@address.com
      • Name and email (note the <> around the email):
        FirstName LastName <email@address.com>
  • Click Submit Your Changes below the second text field.

Important note for nested lists

  • Use the full address, for example: listname@list.cs.cornell.edu, listname@list.ece.cornell.edu, listname@list.infosci.cornell.edu, listname@list.stat.cornell.edu

Remove Members

  • A few at a time…
    • Click Membership Management, then Membership List
    • Check the box in the unsub column next to the address to remove
    • Click Submit Your Changes button at the bottom of the list.
  • Mass removal
    • Click Membership Management, then Mass Removal
      • Leave the defaults
        • Send unsubscription acknowledgement to the user: No
        • Send notifications to the list owner: No
      • In the text field, enter each address on a new line.
        • For a batch,  copy/paste or upload a text file from the Choose File button.

Spam Control – Edit Sender Filters

  • In browser, go to the administrative page for list, then Privacy Options, then Sender Filters:
  • To reject messages from outside Cornell and notify the sender…
    • In List of non-member addresses whose postings will be automatically rejected, add this:
      • ^[^@]+@(?!cornell\.edu$)
  • To silently discard messages from outside Cornell without notifying the sender…
    • In List of non-member addresses whose postings will be automatically discarded, add this: 
      • ^[^@]+@(?!cornell\.edu$)
  • Click Submit Your Changes at the bottom of the page

View list membership: