Mail List Management

CoECIS ITSG hosts Mailman list servers for CS, ECE, IS, and SDS. Below, find basic instructions on list maintenance.

For other departments, see Lyris instructions here – https://it.cornell.edu/lyris

Manage lists

• Browse to department site:
  • CS – https://list.cs.cornell.edu/
  • ECE – https://list.ece.cornell.edu/
  • IS – https://list.infosci.cornell.edu/
  • SDS – https://list.stat.cornell.edu/
• Click the list name to see overview page
• At the bottom, click <listname> administrative interface

Add Members

• Click Membership Management, then Mass Subscription
• Leave the defaults:
  • Subscribe these users or invite them: Subscribe
  • Send welcome messages to new subscribees: No
  • Send notifications of new subscriptions to the list owner: No
• In first text field, enter each address on a new line.
  • For a batch, copy/paste or upload a text file from the Choose File button.
  • Several formats are acceptable:
    • Email:
      email@address.com
    • Name and email (note the <> around the email):
      FirstName LastName <email@address.com>
• Click Submit Your Changes below the second text field.

Important note for nested lists

• Use the full address, for example: listname@list.cs.cornell.edu, listname@list.ece.cornell.edu, listname@list.infosci.cornell.edu, listname@list.stat.cornell.edu

Remove Members

• A few at a time…
  • Click Membership Management, then Membership List
  • Check the box in the unsub column next to the address to remove
  • Click Submit Your Changes button at the bottom of the list.
• Mass removal
  • Click Membership Management, then Mass Removal
    • Leave the defaults
      • Send unsubscription acknowledgement to the user: No
      • Send notifications to the list owner: No
    • In the text field, enter each address on a new line.
      • For a batch,  copy/paste or upload a text file from the Choose File button.

Spam Control – Edit Sender Filters

• In browser, go to the administrative page for list, then Privacy Options, then Sender Filters:
• To reject messages from outside Cornell and notify the sender…
  • In List of non-member addresses whose postings will be automatically rejected, add this:
    • ^[^@]+@(?!cornell\.edu$)
• To silently discard messages from outside Cornell without notifying the sender…
  • In List of non-member addresses whose postings will be automatically discarded, add this: 
    • ^[^@]+@(?!cornell\.edu$)
• Click Submit Your Changes at the bottom of the page

View list membership:

• CS – https://emaillists.cs.cornell.edu/cs/
• ECE – https://emaillists.ece.cornell.edu/ece/
• IS – https://emaillists.infosci.cornell.edu/infosci/
• SDS – https://emaillists.stat.cornell.edu/stat/

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